Lake City Youth Softball Baseball Association

Lake City Youth Softball Baseball Association Bylaws



The name of the organization shall be Lake City Youth Softball Baseball Association (LCYSBA). It shall be a nonprofit organization incorporated under the laws of the State of Minnesota.



The LCYSBA is a motivated group of parents and community members working together to provide a quality youth baseball and fast-pitch softball program to Lake City and the surrounding communities. The purpose of the LCYSBA is to provide opportunities for Lake City youth to participate in a supervised and structured setting of competitive baseball/softball whereby each player is encouraged to learn the physical, mental, and social skills which are associated with participation in team sporting activities.  A primary goal of LCYSBA is to provide a culture that promotes the fundamentals of the game, both physical and mental that will teach life lessons beyond the playing field.



LCYSBA is affiliated with the Zumbro Valley League, Metro Baseball League (MBL), the Southeast Fastpitch Conference (SFC) and USA Softball. The league sets forth the rules and regulations that govern play.



Section 1: Registration

  • Participants must register prior to the start of each season during the published dates as established by LCYSBA.
  • Late Registrations will be evaluated on a case-by-case basis.  The board will attempt to accommodate those requests as space is available on established teams.  Late fees may be assessed on late registrations.

Section 2: Fees

  • Fees will be established annually for each participant and are required to be paid at the time of registration
  • Fees cover the cost of participation including, but not limited to, league fees, tournament entry fees, umpires, team equipment, uniforms, and field maintenance
  • Refunds may be allowed on a case-by-case basis and must be approved by the Board of Directors
  • Financial assistance is available on a case-by-case basis and shall be approved by the Board of Directors

Section 3: Age Qualifications

  • Age classifications are determined by participating league rules
  • Players shall participate in the age group that best corresponds with their grade level or abilities and in accordance with league policy
  • Player placement is final and is left to the sole discretion of the baseball/softball directors



Section 1: Composition

The management and control of the property and affairs of the LCYSBA shall be conducted by a Board of Directors comprised of not less than eight members. The Board of Directors receives no compensation. At each meeting of the Board of Directors every member shall be entitled to one vote, with the president only voting if a tie breaker is needed.

Board of Directors Consists of 8 Positions:

  • President
  • Vice President
  • Treasurer
  • Secretary
  • Communications Director
  • Baseball Director
  • Softball Director
  • Tee-Ball Director
  • At Large voting Members

Section 2: Roles and Duties

Board of Director duties are as follows:


  • The President shall be the Chief Executive Officer of the LCYSBA responsible for overseeing the entire LCYSBA program
  • Call and conduct LCYSBA meetings
  • The President shall have general and active management of the business of the LCYSBA and shall see that all orders and resolution of the business of the Board of Directors are carried into effect
  • The President shall also interface with the City of Lake City, ISD 813, and the Lake City Athletic Booster Club
  • Manages coach application and selection process

Vice President

  • At the request of the President or in the event of his or her absence or disability, the vice president shall perform those duties
  • Assist the treasurer in preparation of the yearly budget
  • Chairs fundraising committee
  • Coordinates yearly review of bylaws


  • Responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member assuring that all records are maintained
  • Maintain all paperwork as it relates to the organization’s nonprofit status


  • Assist in the preparation of the budget and make financial information available to board members and the public
  • Present a financial report at each board meeting
  • Have custody of the LCYSBA funds and shall keep full and accurate accounting of the receipts and disbursements
  • Disburse the funds of the LCYSBA as ordered by the Board of Directors, taking proper vouchers for such disbursements
  • All expenditures must be voted on and approved by the LCYSBA board prior to purchase and/or reimbursement
  • Ensure all payments approved by the board of the LCYSBA shall be signed by one designated board member and the treasurer

Communications Director

  • Responsible for all official organization communications
  • Maintains all social media accounts

Baseball Director

  • Responsible for organization and overall management of baseball teams
  • Attend required league meetings
  • Maintains master list of players and their jersey numbers

Softball Director

  • Responsible for organization and overall management of softball teams
  • Attend required league meetings
  • Maintains master list of players and their jersey numbers

T Ball Director

  • Responsible for organization and overall management of t ball teams

Section 3: Terms

  • All board members shall serve two-year terms, but are eligible for additional terms not to exceed 10 years
  • President, Vice-President, Secretary, Treasurer, Communications Director, Baseball Director, Softball Director, and T Ball Director will be appointed to lead in even numbered years and the at-large officers in odd numbered years (potentially remove depending on what we decide to do with at large members).

Section 4: Board elections

  • During the annual meeting in January of each calendar year, the board of directors shall nominate and elect directors to replace those members whose term will expire at the end of the current meeting

Section 5: Election procedures

  • New directors shall be elected by a quorum of the board present at the annual meeting
  • Directors so elected shall begin serving their term beginning with the next scheduled board meeting

Section 6: Vacancies

  • If the office of any board member becomes vacant during their term, the directors currently in office, by majority vote, may choose a successor who shall hold office for the remainder of term in respect of which such vacancy occurred

Section 7: Resignation, termination, and absence

  • Resignation from the board must be in writing and received by the secretary
  • A board member may be terminated from the board due to excessive absences (more than two unexcused absences from board meetings in a calendar year)
  • A board member may also be removed for other reasons by a two thirds (2/3) vote of the remaining directors

Section 8:  Meetings and notice:

  • The Board of Directors shall meet at least quarterly at an agreed upon time and place
  • The annual meeting of the Board of Directors shall be held each year in January. At such annual meeting, the directors will elect officers for the upcoming baseball/softball season and transact such other business as may properly be brought before the meeting
  • Meetings require a majority of board members to officially conduct business.
  • An agenda will be established for each meeting
  • All actions carried out will be agreed upon by a majority vote of those present
  • Special meetings of the board shall be called upon by the request of the President or a majority of the board. The request shall state the purpose of the proposed meeting and no additional business shall be transacted at such special meeting other than that set out and described in the call for such a meeting.

Section 9: Quorum

  • A majority of the board shall be necessary to constitute a quorum for business transactions to take place and motions to pass

Section 10: Conflict of Interest

  • Whenever a member of the Board of Directors has a financial or personal interest in any matter coming before the board the individual shall fully disclose the nature of the interest and withdraw from discussion and voting on the matter



Section 1 — Committee formation:

The Board of Directors may create committees as needed. The President appoints all committee chairs and the committee chair will appoint two additional members for their respective committee.



These bylaws may be amended when necessary by a three-fourths majority of the Board of Directors. Proposed amendments must be submitted to the secretary to be sent out with regular board announcements.


These bylaws were approved at a meeting of the board of directors by a three-fourths majority vote on:


Name: ______________________

Signature: ___________________

Date: ______________